Keep a copy of this list in your pocket at all times. You will be quizzed on it later.
1 Choose date and time for the event.
2 Book location for the event
3 Choose topic
4 Choose Speakers
5 Outline agenda, scope of topic covered
6 Set fees for attendees
7 Invitation:
__write copy
__design and illustrate
__print
__compile mailing list
__mail drop
__post on web site
8 Consider other promotional channels: PR, Posters, Newsletters, classifieds
9 Book hotel room, if needed
10 Follow-up phone calls to member list, recent attendees.
11 Compile RSVP - attendance list
12 Confirm speaker and adgenda
13 Book chairs, tables
14 Book visual aids - slide projector, overhead, microphone, chalkboard
15 Arrange refreshments
16 Select a secretary to record minutes/synopsis of meeting
17 Select a cashier to work the door, procure cash bank, monitor RSVP list
18 Nametags, member welcome
19 Guild Information Table - pamphlets, membership forms. etc.
20 The meeting/seminar itself
21 Clean-up
22 Thank you note to speaker
23 Summary prepared for written record
24 Summary distributed
25 Prepare expenses, send final record to Chapter Treasurer, collect reimbursements
26 Chairperson to monitor costs and set budget throughout each event
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